Trip & Loads Management Software
A single platform covering Transport Management, CMMS, Fleet Management, Driver Management, Subhire, and Financial Accounting — create loads, convert them into trips, capture Proof of Delivery, and trigger billing automatically, with live vehicle location from GPS Tracking Software throughout.
Everything Trip & Loads Management Software Covers
Trip & Loads Management Software isn't a single tool bolted onto a fleet system — it's built from six connected modules that run as one platform.
Transport Management
Loads, trips, routes, POD, and automated billing managed end to end from booking through to invoice.
CMMS
Preventive and corrective maintenance, job cards, and service schedules built into the same platform as dispatch.
Fleet Management
A single, accurate register of vehicles and equipment, linked to trips, costs, and maintenance history.
Driver Management
Driver records, licences, and performance tracked and linked directly to the trips and vehicles they're assigned.
Subhire
Subcontracted or hired-in vehicles managed alongside owned fleet, with costs and trips tracked the same way.
Financial Accounting
Trip revenue, running costs, and subhire charges post directly into full accounting and financial management.
Common Challenges Without Trip & Loads Management Software
Loads Captured Separately From Trips
Load details are captured in one place and trip assignments in another, forcing dispatchers to re-enter the same information twice.
Proof of Delivery Lost or Delayed
Paper delivery notes go missing or arrive back at the office days late, delaying confirmation that a load was actually delivered.
Billing Waits on Manual Paperwork
Invoices can't be raised until POD is physically returned and manually matched to the job, slowing down cash flow.
No Live Visibility of Vehicle Location
Without a connected GPS feed, dispatchers can't see where a load actually is against its planned route.
Trip Costs Disconnected From the Books
Trip revenue and running costs sit outside the accounting system, so true trip profitability is hard to see.
Maintenance Tracked Outside the Trip System
Vehicle servicing is managed in a separate tool, so a truck can be dispatched without visibility of upcoming maintenance due.
What FleetFabric©'s Trip & Loads Management Software Delivers
Load Creation
Capture customer, cargo, and route details as a load, ready to be assigned and scheduled.
Load-to-Trip Conversion
Convert a load directly into a trip with driver and vehicle assigned — no duplicate data entry.
Proof of Delivery (POD)
Drivers capture signatures, photos, and delivery notes against the trip at the point of delivery.
Automated Billing
Billing is generated automatically once a trip is confirmed delivered with POD on file.
GPS Tracking Integration
Live vehicle location pulled in from GPS Tracking Software, visible against each active trip.
Integrated Accounting & Financials
Trip revenue and costs post directly into full accounting and financial management.
Fleet Maintenance Software (CMMS)
Servicing and job cards managed in the same platform, so maintenance status is visible before a trip is dispatched.
One Connected Platform
Loads, trips, POD, billing, GPS, accounting, and maintenance in a single system instead of several disconnected tools.
Cross-Border Trips, Handled Inside the Same Trip
A cross-border trip is still a trip — it just needs permits, border post progress, and multi-currency billing tracked alongside it. Trip & Loads Management Software covers this natively, without a separate system.
Permit & Document Tracking
Cross-border permits, transit documents, and compliance paperwork captured against the vehicle and trip, with expiry alerts.
Border Post & Trip Progress
See whether a trip is en route, at the border, or cleared — against its planned corridor, using the same GPS Tracking Software integration.
Multi-Currency Billing
Trips, costs, and invoices across regional corridors handled in multiple currencies, tied into the same integrated accounting.
Regional Compliance
A central record of permit and document status for trips running across SADC and COMESA corridors, reducing compliance risk.
Trip & Loads Management Software Pricing
Starting From
Pricing includes the modules below, so trip, billing, accounting, and maintenance run on one platform from day one.
- Trip Delivery Management
- Loads, POD & Automated Billing
- Cross-Border Permits & Multi-Currency Billing
- Accounting & Financials
- Fleet Maintenance Software (CMMS)
- GPS Tracking Integration
- Cloud-Based & Mobile Access
Learn More
Trip & Loads Management Software — Frequently Asked Questions
How does load creation and trip conversion work?
Loads are captured with customer, cargo, and route details, then converted directly into a trip with a driver and vehicle assigned — no re-capturing information between systems.
How is Proof of Delivery (POD) captured?
Drivers capture POD — signatures, photos, and delivery notes — against the trip at the point of delivery, creating a verified record tied directly to that load.
How does automated billing work?
Once a trip is confirmed delivered with POD on file, billing is generated automatically from the trip and load data, removing manual invoice preparation and reducing billing delays.
Does this integrate with GPS tracking?
Yes — Trip & Loads Management Software integrates with GPS Tracking Software to pull live vehicle location into each trip, so status and location are visible in one place.
Is accounting included?
Yes — integrated accounting and financial management is included, so trip billing, costs, and revenue post directly into the books without a separate system.
Does it handle cross-border trips?
Yes — cross-border permits and transit documents are captured against the vehicle and trip with expiry alerts, border post progress is tracked via the same GPS integration, and billing across regional corridors is handled in multiple currencies.
Does this replace my customs clearing agent?
No — it doesn't replace a clearing agent, but it keeps documentation, permit status, and the trip record organised and ready, so clearance at the border isn't delayed by missing paperwork.
How much does it cost?
Pricing starts from USD 1,700 per year, or R25,000 per year for 5 users, and includes Accounting & Financials, Trip Delivery Management, and Fleet Maintenance Software (CMMS).
See Trip & Loads Management Software in Action
Part of FleetFabric©'s full fleet management, maintenance, and financial platform — ISO-certified and built for South African and African fleets.